ONE is certified Great Place to Work and has been awarded Best Workplace Luxembourg and Europe 2023.

ONE corporate (“ONE”) is a dynamic and young business focused on delivering quality, value-add, next-gen company secretarial and corporate governance support to a wide variety of clients. We are looking for a governance specialist to manage a portfolio of clients and lead a team responsible for delivering ONE’s core services. This is an exciting opportunity for an experienced, passionate and career driven governance specialist to work in a flexible and energetic culture focused on delivering premium company secretarial support services.

Corporate Governance Officer /

Corporate Secretary

The Corporate Governance Officer supports the Governance Officer (Manager) in the delivery of Company Secretarial and Domiciliation Support Services to clients of ONE.

Your attitude and Skills:

• You are passionate about your field, understand the importance of corporate governance and are excited about delivering a great product. Entrepreneurial in mind-set, you take ownership, strive to grow relationships, develop the people around you and seek out new opportunities for growth & improvement. You take pride in your work and you view the successes of your colleagues and of ONE as your own.
• You are keen to work in a dynamic, flexible culture that is focused on the job, not the hours; providing you a high degree of autonomy and flexibility as to where and when you work.
• You enjoy a challenge, don’t shy away from taking on responsibilities outside of your core role and are at ease talking with, supporting and challenging senior management / board members.
• You hold a Bachelor’s degree (or higher/equivalent), have experience relevant to this role (between 1 to 5 years) and in supporting a variety of alternative and/or UCITS fund structures and like to keep up-to-date with the latest trends in governance practice. You have a great command of English and knowledge of other languages would be a plus.

Your Responsibilities and Duties

Leadership Responsibilities (if your seniority allows it):

• Support the mentoring of junior members of the team of corporate secretaries and dedicated minute takers to deliver top-tier, responsive and quality focused company secretarial services commensurate with ONE’s corporate culture and product offering.
• Assist the Governance Officer (Manager) to manage a portfolio of boards and clients as the lead relationship manager, responsible for overseeing the delivery of services.
• Assist with tracking events for invoicing purposes and assist with the invoicing process through to collection of fees.
• Assist with the client on-boarding and review process.

Operational Responsibilities:

• Support and deliver Company Secretarial and Domiciliation Support Services in a team environment on a timely basis consistent with client commitments/SLAs.
• Core responsibilities include:
  
  • Acting as a key point of contact with clients, boards, administrators, regulators, counsel and other third parties.
  • Support clients and boards with best corporate governance practice.
  • Organise and attend Board, Shareholder and Committee meetings for a varied portfolio of clients.
  • Take and/or review meeting minutes and resolutions.
  • Facilitate and project manage transactions.
  • Travel to board meetings (within Luxembourg).
  • Support company incorporations.
  • Prepare and submit filings with the regulator and Luxembourg Business Registers.
  • Maintain corporate records and statutory registers.
  • Presenting a professional image in line with our company culture: enthusiastic, upbeat and engaging.

We offer:

A chance to be a driving force behind a growing success story at a young and exciting firm with a culture focused on the successes of its staff and clients. An environment with driven people, who have an entrepreneurial mindset, to help support your development ambitions.

We offer significant flexible working arrangements, a competitive salary, and a suite of other perks including 34.5 days annual leave, lunch vouchers, an employer pension plan, and support for relevant training and qualifications.

Interested?

If you are interested in this job opportunity, we are looking forward to receiving your application.

All applications will be treated confidentially.

Be informed that a clear police record is requested.

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