ONE is certified Great Place to Work 2024 and has been awarded Best Workplace Luxembourg and Europe 2023.

ONE group solutions provides next generation fund management solutions delivered by a hand-picked team of senior industry experts and supported by NextGen technology. We provide third-party Management Company, Corporate Secretary, Regulatory and Strategic Consulting, and Governance Technology solutions. The group, headquartered with full substance in Luxembourg, provides Fund Governance solutions to asset, wealth and fund managers from around the globe and has additional offices in Dublin, London, Porto and Zurich.

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Administrative & Executive Support (m/f)

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We are seeking a highly organized and proactive Administrative & Executive Support to support together our Group Operations Center and our Executives located abroad.

This dual role requires dynamic individuals who can efficiently manage office operations while providing executive-level administrative support. The ideal candidate will be detail-oriented professional with excellent communication skills, capable of multitasking and handling confidential information with discretion.

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Responsibilities and Duties:

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Administrative Support & Office Management:

· Oversee daily office operations to ensure a smooth workflow.

· Manage office supplies, inventory, and equipment maintenance.

· Coordinate with IT to address technical issues and ensure the functionality of office systems.

· Handle correspondence, including emails, phone calls, and mail.

· Maintain a clean, organized, and professional office environment.

· Plan and coordinate office events, meetings, and conferences.

· Ensure compliance with health and safety regulations.

· Manage office budget and expenses, including processing invoices and managing petty cash.

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Executive Support:

· Provide high-level administrative support to senior executives located abroad.

· Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements.

· Prepare meeting agendas, take minutes, and follow up on action items.

· Draft, edit, and proofread documents, reports, and presentations.

· Handle confidential information with the utmost discretion.

· Assist with the preparation and coordination of corporate events and projects.

· Serve as a liaison between executives and other staff members.

· Conduct research, upload and compile data to assist with decision-making.

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Qualifications:

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· Bachelor’s degree in Business Administration, Management, or related field preferred.

· Proven experience as an Office Manager, Executive Assistant, or in a similar role.

· Exceptional organizational and multitasking abilities.

· Strong written and verbal communication skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.

· Ability to handle sensitive information with discretion and confidentiality.

· Excellent problem-solving skills and attention to detail.

· Ability to work independently and as part of a team.

· Professional demeanor and a positive attitude.

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We offer:

An entrepreneurial working environment in a young and motivated team;
A multicultural environment where we promote diversity, talent & ideas;
The ability to work and interact with a wide variety of specialists;
Internal training and career development.

Interested?

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If you are interested in this job opportunity, we are looking forward to receiving your application.
All applications will be treated confidentially.
Be informed that a clear police record is requested.

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